Standard Operating Procedures

General Guidance on Marijuana Inventory Tracking

Units of Measure

Always use the "Metric" system, that is Grams, and Liters.

Plant, Inventory and Lot Identifiers

Your regulatory system will heavily use these numbers and all items will be treated uniquely. So, pay good attention to these identifiers when scanning, updating or modifying items.

Go Slow!

It sounds counter-intuitive but slowing down, double checking the plan before proceeding and checking your work right after can save a lot of headache. If you rush through a process and make a mistake these regulatory systems make it difficult to correct. Better to delay a process by a few hours and do it correctly than to rush the process and have to spend a bunch of time undoing a mess.

Getting Started

1) Get your tracking (traceability) software installed

2) Get your tracking software configured.

  1. Connect to the State Regulatory System
  2. Configure Label Printers: Install Drivers, Configure Media Sizes, Calibrate
  3. Configure Label Scanners: Install, Test Scanning

3) View Training Materials.

  1. Review the State Laws
  2. Review the Software Training

Other Helpful Procedure Documents

Bin to Paper Audit

Convert Intermediate to Intermediate


First Days of Operation

Harvest with Two Dry Weight Collections

Inventory Residual

LeafData - Harvest Process

LeafData - Paper

LeafData - Washington

LeafData: Source to Plant

Lots to Mixed to Retail

Manifest of Vendor Samples


Manifests - Price Tricks

Manifests - Reject

Manifests - Returns

Migrate from BioTrackTHC

Package Joints

Package Joints - Infused

Packaging Trim

Plant Collect Dry -- Undo

Plant Collection - Dry/Cure

Plant Collection - Wet/Harvest

Plant Harvest - Correcting Mistakes

Plant Harvest Overview

Plant Wet Collection - Harvest

Plants to Clones to Plants

Printing - Zebra

Printing - Zebra - Troubleshooting

Printing Barcodes

Printing Hardware

Printing Overview

Processing: Hash/Keif

QA Results

QA Samples to Incorrect Labs

Regulated Cannabis Flow

Retail Combo Packs

Samples - QA

Samples - Smell Jars

Samples for Employees

Samples for Retailer Education

Samples for Vendors

Samples: Adjust Edibles

Security Systems

Tax Filing

Transfer - Receiving

Using a Web-App

WSLCB BioTrack

Washington Flow Overview